These rules are in place to guide users in their actions while being in the HICapacity space or at it’s events.
Please Follow the Code of Conduct while in our space, talking as a member, or at a HICapacity event.
Contacting the board
If the Board is needed for any purpose: unwanted visitors, personal injury, etc, a board member can be reached through email at email@example.com or through the #hicap-discussion slack channel. In most cases, a board member should be in the HICapacity space during open hours.
Reporting a violation to the Board
If a report needs to be made to the Board, the best course of action is to email the Board with the reportable offense, the person making the offense (if possible), and the time and location of the offense. The Board will review the report as soon as possible depending on the severity of the offense and availability of the board members. At the longest, the incident will be discussed during a general meeting held at the first and third Wednesday of each month.
Individuals found in violation of the house rules will be reprimanded, ranging from a stern warning to immediate removal of membership and banning from the premises. This will be based on the severity of the offense. If repeated minor violations occur, the individual may be banned from the premises and stripped of their membership (if applicable).
Reports are consider anonymous and the reporters name will never be disclosed to anyone outside the board. If a truly anonymous report needs to be made, reports should be made through a buner email service like mailinator.
Appealing to the Board
If an individual has been found in violation of the house rules, they are allowed to appeal to the Board once. The individual must request an appeal to the Board via email and the appeal will be scheduled. The appeal interview must be done in person, in front of the Board. The Board will make a final decision and let the individual know at the end of the appeal interview.
For all decisions requiring the Board, depending on the severity of the report, a review will be scheduled where the majority of the board members can meet and review the report. The decision will be made by majority vote. A decision leading to the removal of membership and banning of a member will need to be made with the unanimous consensus of the board members at the review. All reviews will be recorded and made public through the wiki. For the sake of the reported individual, their name will be redacted. The attending and voting board members names will be stated in full.